The Files page

Everything your workspace keeps, in one place you already know how to use: folders, a list or a gallery, drag and drop, and a Trash that gives files back. Open it from the sidebar: Cowork → Files.

​

Find your way around

The sidebar lists every place you can open: The path bar at the top opens any folder above the one you’re in. Drag files onto it to move them up. Show a folder four ways: as a list, a grid, columns or a gallery. In a narrow window the four collapse into one view button.

​

Filters

Under the toolbar, three chips narrow what you see: Type, People (who changed it last) and Modified. In Made by coworkers the people chip is called Coworker. Clear filters puts everything back. The sort button beside the views sorts by any column and groups files by kind or by date modified.

​

Search

Search by name finds files and folders by their names. At the top it searches all of Workspace; inside a folder it searches that folder and everything in it, and as soon as you type you can switch between This folder and the whole of Workspace. Search looks at names, not at what’s inside files.

​

Add files

• Drag and drop files or whole folders from your computer onto the list or onto a folder.
• Upload in the toolbar offers Files…, A whole folder… and Import from URL….

Each file can be up to 5 GB. Uploads run in a tray in the corner, with pause, cancel and a progress bar each. If the page reloads mid-upload, the tray offers to resume; a large file you pick again carries on where it stopped.

​

Import from a link

Import from URL… brings a file in from a public link, up to 100 MB, into the folder you’re in. Give it a name, or leave Name empty to keep the one from the link. A link to an address on a private network is refused:

That address is on a private network, so it can’t be imported. Use a public link.

​

When a name is taken

If a file of the same name is already there, you choose: For a folder, Merge saves files with the same name inside as new versions. When several names clash, one tick applies your choice to the rest.

​

Organize

Right-click a file, or use its … button, for everything you can do with it.

• New folder in the toolbar makes a folder where you are.
• Rename, Move to… and Copy to… work on files and whole folders. Drag a file onto a folder, the tree or the path bar to move it there.
• Download saves one file. A folder, or several selected items, comes down as one zip with Download as zip.
• Add to Favorites pins a folder or file to your sidebar.
• Save to Workspace…, on a coworker’s or a task’s files, copies them into the shared folder.

​

The Trash

Move to Trash takes a file out of the folder, with an Undo right away. From the Trash, anyone can Restore it for 30 days.

Only owners and admins can delete permanently. Items in the Trash are removed for good after 30 days.

Owners and admins also see Empty Trash there.

​

Preview and edit

Press Space, or choose Quick Look, to open a file in place: documents, spreadsheets, PDFs, images and more. See Previewing files. A web page or an SVG opens in a frame of its own, labelled so you know:

Runs in an isolated frame, with no access to your account.

Double-click a text file to edit it; a file the editor can’t open downloads instead. Editing, versions and checkpoints are on Editing and file history.

​

Point someone at a file

Mention in chat… puts a file into a message: one of your tasks, a new task with a coworker, or the Concierge. You can also drag a file from the Files page onto a task’s message box. See Workspace files and the Concierge and Attaching and mentioning.

​

Storage

The bar at the foot of the sidebar shows how full the workspace is, against its 20 GB. Files and checkpoints count. Other older versions and the Trash don’t. From 90% the bar turns orange; moving files to the Trash or removing checkpoints makes room.

​

Keyboard shortcuts

On a Mac, use Cmd where this table says Ctrl.

​

Good to know

​

Common questions

​

Next steps